Admin Boss Privacy Policy page banner showing secure data handling, privacy protection, POPIA compliance and customer information security in South Africa.

Legal Notices, Privacy Policy & Terms of Use

Last Updated: June 2026
Effective Date: June 2026
Jurisdiction: Republic of South Africa

1. Introduction & Scope

1.1 A van Niekerk t/a Admin Boss (“we”, “us”, “our”) is a financial services provider operating within the Republic of South Africa. This page sets out our Privacy Policy, Terms of Use, and Legal Notice (collectively, the “Policies”).

1.2 These Policies apply to all visitors, users, and clients (“you”, “your”) who access, browse, or use our website at www.adminboss.co.za (the “Website”) and any related services.

1.3 By accessing or using this Website, you acknowledge that you have read, understood, and agree to be bound by these Policies. If you do not agree, please do not use this Website.

1.4 These Policies must be read together with any service agreements, mandates, or engagement letters between you and A van Niekerk t/a Admin Boss.

2. Definitions

“Personal Information” means information relating to an identifiable, living, natural person, and where applicable, an existing juristic person, as defined in the Protection of Personal Information Act 4 of 2013 (POPIA).

“Special Personal Information” includes information concerning a person’s race, ethnic origin, marital status, age, gender, sexual orientation, pregnancy, disability, health information, biometric information, and criminal behaviour.

“Responsible Party” means the entity that determines the purpose and means for processing Personal Information. A van Niekerk t/a Admin Boss is the Responsible Party for Personal Information processed through this Website.

“FAIS” means the Financial Advisory and Intermediary Services Act 37 of 2002 and its subordinate legislation.

“Information Officer” means the person appointed in terms of POPIA to oversee data protection compliance.

3. Information Officer & Contact Details

3.1 A van Niekerk t/a Admin Boss has appointed an Information Officer responsible for overseeing questions in relation to this Privacy Policy and POPIA compliance.

3.2 Contact Details:
Information Officer: Andre van Niekerk
Email:
Physical Address: Equestria, Pretoria, Gauteng, 0084
Telephone: 074 918 7130
Website: www.adminboss.co.za

3.3 For complaints regarding data protection practices, you may also contact the Information Regulator:

Information Regulator (South Africa)
Tel: 012 406 4818
Email:
Website: www.justice.gov.za/inforeg

4. Personal Information We Collect

4.1 Information You Provide Directly

We may collect the following Personal Information when you:

Complete contact forms or request quotes
Subscribe to newsletters or updates
Register for services or consultations
Submit enquiries via email or telephone
Enter into service agreements with us

This may include:
• Full name and surname
• Identity or passport number
• Contact details (email, telephone, physical address)
• Employment and income information
• Financial information (bank details, tax information)
• Company registration details (for juristic persons)
• Information required for FAIS compliance and FICA

4.2 Information Collected Automatically

When you visit our Website, we may automatically collect:

IP address and browser type
Device information and operating system
Pages visited and time spent on the Website
Referring website addresses
Geographic location (broad, not precise)

4.3 Information from Third Parties

We may receive information from:

Credit bureaus and reference agencies (with consent)
Public records and regulatory databases
Your authorised representatives
Other financial institutions (with consent)

5. Legal Basis for Processing

5.1 We process Personal Information in accordance with POPIA and only where:

Processing is necessary to perform a contract with you
Processing is required to comply with a legal obligation (including FAIS and FICA)
You have provided consent (which may be withdrawn at any time)
Processing is necessary to protect your legitimate interests
Processing is necessary for our legitimate business interests, provided your rights do not override those interests

5.2 FAIS Compliance: As a financial services provider, we are required by law to collect and maintain certain information to comply with FAIS, the Financial Intelligence Centre Act 38 of 2001 (FICA), and other applicable financial services legislation.

6. Purpose of Processing

6.1 We use Personal Information for the following purposes:

Purpose	Legal Basis
Providing financial advisory and intermediary services	Contractual necessity / FAIS compliance
Client onboarding and due diligence (FICA)	Legal obligation
Communicating with you about services	Legitimate interest / Consent
Sending marketing communications	Consent
Website improvement and analytics	Legitimate interest
Legal and regulatory compliance	Legal obligation
Fraud prevention and security	Legal obligation / Legitimate interest
Record keeping and audit purposes	Legal obligation

7. Compulsory vs Optional Information

7.1 Compulsory Information: The following is required to engage our services:

Full name and identity number
Contact details (email and telephone)
Physical and postal address
Financial information relevant to the service
FICA documentation (proof of identity, address, income)

7.2 If you do not provide compulsory information, we may be unable to provide services or comply with our legal obligations under FAIS and FICA.

7.3 Optional Information: All other information is voluntary. Refusal to provide optional information may limit certain features or personalised services.

8. Sharing & Disclosure of Personal Information

8.1 We will not sell, rent, or trade your Personal Information to third parties for commercial gain.

8.2 We may share Personal Information with:

8.2.1 Service Providers & Processors

Third parties who perform services on our behalf, including:

IT and cloud service providers
Payment processing services
Customer relationship management platforms
Email marketing services
Website hosting and analytics providers

All service providers are bound by written agreements requiring confidentiality and data protection standards equivalent to this Policy.

8.2.2 Professional Advisers & Partners

Legal advisers, auditors, and alliance partners where necessary for service delivery or professional obligations.

8.2.3 Regulatory & Government Bodies

We may disclose information to:

The Financial Sector Conduct Authority (FSCA)
The Financial Intelligence Centre (FIC)
South African Revenue Service (SARS)
The Information Regulator
Law enforcement agencies (where legally required)

8.3 Cross-Border Transfers

8.3.1 If Personal Information is transferred outside South Africa, we will ensure that:

The recipient country has adequate data protection laws, OR
The recipient is subject to binding corporate rules or data protection agreements, OR
You have provided consent to the transfer

8.3.2 We will take all reasonable steps to ensure that transferred information is protected in accordance with POPIA standards.

9. Cookies & Tracking Technologies

9.1 Our Website uses cookies and similar technologies to:

Ensure the Website functions correctly
Analyse Website traffic and usage patterns
Improve user experience
Remember your preferences
Support marketing and advertising (where consented)

9.2 Types of Cookies We Use:

Cookie Type	Purpose	Duration
Essential/Strictly Necessary	Website functionality, security	Session / Persistent
Analytics	Google Analytics, traffic analysis	Up to 2 years
Functional	Remember preferences	Up to 1 year
Marketing	Advertising, retargeting	Up to 1 year

9.3 Managing Cookies: You can control cookies through your browser settings. Most browsers allow you to refuse or delete cookies. However, disabling essential cookies may prevent the Website from functioning correctly.

9.4 We use Google Analytics and may use other third-party analytics tools. These services collect information about your use of the Website. For more information, please review Google’s privacy policy at policies.google.com/privacy.

10. Data Security

10.1 We implement appropriate technical and organisational measures to protect Personal Information, including:

SSL/TLS encryption for data transmission
Firewalls and intrusion detection systems
Regular security assessments and penetration testing
Access controls and authentication protocols
Regular malware and virus protection updates
Secure backup and disaster recovery procedures
Employee confidentiality agreements and data protection training

10.2 Personal Information is stored on secured networks accessible only to authorised personnel with special access rights who are required to maintain confidentiality.

10.3 Despite our security measures, no internet transmission is completely secure. We cannot guarantee absolute security of information transmitted to or from our Website.

10.4 Data Breach Notification: In the event of a data breach that poses a risk to your rights and freedoms, we will notify the Information Regulator and affected individuals in accordance with POPIA requirements.

11. Data Retention

11.1 We retain Personal Information only for as long as necessary to fulfil the purposes for which it was collected, including:

The duration of our business relationship
Any applicable statutory retention periods (FAIS requires minimum 5 years for certain records)
Legal, accounting, and reporting requirements
The establishment, exercise, or defence of legal claims

11.2 When Personal Information is no longer required, we will securely delete or anonymise it in accordance with our data retention policy.

12. Your Rights as a Data Subject

12.1 Under POPIA, you have the following rights:

12.1.1 Right of Access

You may request access to Personal Information we hold about you. Such requests may be subject to payment of a legally allowable fee.

12.1.2 Right to Correction

You may request that we correct inaccurate or outdated Personal Information.

12.1.3 Right to Deletion

You may request deletion of your Personal Information where:

The information is no longer necessary for the purpose collected
You withdraw consent and there is no other legal basis for processing
You object to processing and there are no overriding legitimate grounds
The information was unlawfully processed

Note: We may be unable to delete information where retention is required by law (e.g., FAIS/FICA records).

12.1.4 Right to Object

You may object to processing of your Personal Information, including for direct marketing purposes. We will cease processing unless we demonstrate compelling legitimate grounds.

12.1.5 Right to Restrict Processing

You may request restriction of processing in certain circumstances.

12.1.6 Right to Data Portability

Where processing is based on consent or contract and carried out by automated means, you may request your data in a structured, commonly used format.

12.1.7 Right to Withdraw Consent

Where processing is based on consent, you may withdraw consent at any time without affecting the lawfulness of processing before withdrawal.

12.1.8 Right to Lodge a Complaint

You have the right to complain to the Information Regulator if you believe we have violated your rights under POPIA.

12.2 Exercising Your Rights: To exercise any of these rights, please contact our Information Officer at . We will respond within a reasonable time and in accordance with POPIA requirements.

13. Direct Marketing

13.1 We may use your contact details to send marketing communications about our services, industry updates, and relevant financial information.

13.2 We will obtain your explicit consent before sending electronic marketing communications (in accordance with the Consumer Protection Act 68 of 2008 and POPIA).

13.3 Every marketing communication will include an unsubscribe option. You may also opt out at any time by emailing or using the “unsubscribe” link.

13.4 We will not share your information with third parties for their marketing purposes without your explicit consent.

14. Children’s Privacy

14.1 Our Website and services are not directed at children under 18 years of age.

14.2 We do not knowingly collect Personal Information from children. If you believe we have inadvertently collected such information, please contact us immediately and we will delete it.

15. Third-Party Links

15.1 Our Website may contain links to third-party websites. These links are provided for convenience only.

15.2 We are not responsible for the content, privacy practices, or security of third-party websites.

15.3 We encourage you to review the privacy policies of any third-party sites you visit.

16. Terms of Use

16.1 Intellectual Property

16.1.1 All content on this Website, including text, graphics, logos, images, and software, is the property of A van Niekerk t/a Admin Boss or its licensors and is protected by South African and international intellectual property laws.

16.1.2 You may view, download, and print content for non-commercial, informational purposes only. Any other use, including reproduction, modification, or distribution, requires our prior written consent.

16.1.3 All moral and intellectual property rights not expressly granted are reserved.

16.2 Permitted Use

16.2.1 You may use this Website for lawful purposes only.

16.2.2 You agree not to:

Use the Website in any way that violates applicable laws
Attempt to gain unauthorised access to any part of the Website
Introduce viruses, malware, or other harmful code
Interfere with the proper working of the Website
Frame any page of this Website without prior written consent
Use automated systems to access the Website without permission

16.3 Disclaimer

16.3.1 The content on this Website is provided for general information purposes only and does not constitute financial, legal, or professional advice.

16.3.2 While we endeavour to ensure accuracy, we make no representations or warranties of any kind, express or implied, about the completeness, accuracy, reliability, suitability, or availability of the Website or its content.

16.3.3 Your use of the Website and reliance on any information is entirely at your own risk.

16.3.4 We shall not be liable for any loss or damage arising from the use of this Website, including but not limited to:

Direct, indirect, incidental, or consequential damages
Loss of profits, revenue, data, or business opportunities
Any errors, omissions, or inaccuracies in content

16.3.5 Nothing in these Terms shall exclude or limit our liability for fraud, death, or personal injury caused by our negligence, or any other liability that cannot be excluded under applicable law.

16.4 Indemnity

You agree to indemnify and hold A van Niekerk t/a Admin Boss harmless from any claims, damages, losses, or expenses arising from your use of the Website or violation of these Terms.

17. Electronic Communications

17.1 By using this Website and providing your contact details, you consent to receiving electronic communications from us.

17.2 Any notices or communications sent by email will be deemed received 24 hours after sending, unless we receive a delivery failure notice.

17.3 We are not liable for any failure to respond to electronic communications. If you do not receive a response within a reasonable time, please follow up with us.

18. Governing Law & Jurisdiction

18.1 These Policies are governed by and construed in accordance with the laws of the Republic of South Africa.

18.2 Any dispute arising from these Policies or your use of the Website shall be subject to the exclusive jurisdiction of the South African courts.

18.3 If you access this Website from outside South Africa, you are responsible for compliance with local laws.

19. Severability

19.1 If any provision of these Policies is found to be invalid or unenforceable by a court of competent jurisdiction, that provision shall be enforced to the maximum extent permissible, and the remaining provisions shall continue in full force and effect.

19.2 These Policies constitute the entire agreement between you and A van Niekerk t/a Admin Boss regarding your use of the Website, superseding any prior agreements.

20. Changes to These Policies

20.1 We reserve the right to modify, update, or replace these Policies at any time.

20.2 Changes will take effect immediately upon posting to this page, with the “Last Updated” date revised accordingly.

20.3 It is your responsibility to review these Policies periodically. Continued use of the Website after changes constitutes acceptance of the revised Policies.

20.4 For material changes, we will endeavour to notify you via email or a prominent notice on the Website.

21. Website Information

Website Owner: A van Niekerk t/a Admin Boss
Physical Address: Equestria, Pretoria, Gauteng, 0084
Email:
Telephone: 074 918 7130
Website: www.adminboss.co.za

22. Contact Us

For any questions, concerns, or requests regarding these Policies or our data protection practices, please contact:

A van Niekerk t/a Admin Boss — Information Officer
Name: Andre van Niekerk
Email:
Telephone: 074 918 7130
Address: Equestria, Pretoria, Gauteng, 0084
Operating Hours: Monday to Friday, 8am to 4pm

For POPIA-related complaints, you may also contact the Information Regulator:<
Tel: 012 406 4818
Email:
Website: www.justice.gov.za/inforeg

For more information…contact us